The Absence tab

Frånvaro is a month calendar of who is away, per person. Its real job is protecting the plan: work booked on a day somebody is away does not get done unless somebody else picks it up.

Registering it. Lägg till frånvaro, or Registrera frånvaro denna dag straight on the day. In the dialog set Person, Typ, Start and Slut, plus a Anteckning (valfritt). The form starts on today, and the end date moves along when you move the start.

Before you save, it shows what the absence costs. How many working days it covers, and under Krockar med bokat arbete every booking and open task that falls on those days, each with the people who Kan ta över: colleagues who share the person's skills, have room on those days, and ideally already work on the project. If the person already has absence on some of those days, the form says so, so the same sick day is not entered twice.

After you save, you can hand the work over. When the absence clashes with booked work, the dialog turns into Lämna över arbetet?. Press Ge till {{name}} next to a colleague and only the days of the booking that fall in the absence move to them; the person who is away keeps the rest. A task is simply reassigned. Nothing moves unless you choose, and Klar leaves the rest for later.

The project owner is told. Saving absence that clashes with a booking sends a notification to the owner of each project it hits, naming the suggested cover. If the person who is away owns the project, their team leader (or an admin) is told instead, so the alert never goes only to someone who is not there.

Part of a day is Del av dag (reducerade timmar) with timmar ledigt per dag (Ange mellan 0,5 och 24 timmar), shown as Del av dag. Skriv i anteckningen om det gäller förmiddagen eller eftermiddagen.

Requesting versus registering. Your own leave is a request: Det här går till en chef för godkännande. Det påverkar inte planen förrän det är godkänt. It goes to your team leader, or to the admins if you have none, and they get a notification. In a company where nobody else could approve it, it is registered straight away. Leave you register for somebody else goes straight through if you are allowed to approve it.

Approving and declining. Requests sit under Väntar på godkännande whatever month they fall in, marked Väntar på dig when the answer is yours. Click one and choose Godkänn or Avslå; the person who asked is told either way. On the calendar a request is striped (Väntar på godkännande) and does not change the plan until it is approved, so leaving requests sitting is the failure mode worth naming.

Reading it. {{count}} personer borta i {{month}} in the header, Frånvarotyper for the types, and Kommande for the next 90 days. The calendar opens with today in view. Visa alla lists people with no absence too.

What absence does to the rest of the planner. On Kapacitet, days with work booked while the person is away are outlined (Bokad under frånvaro) and the booking has Hitta ersättare. Booking someone, or giving them a task, on a day they are away shows a warning. A project with someone away while booked on it is marked at risk and says who could cover: Plan who is working on what.

Absence is not the same as logged time off. This is the plan; hours recorded against internal work are the timesheet: Timesheet.

Absence and PowerOffice. When your company syncs hours and absence with PowerOffice, approved absence is sent there one working day at a time, so payroll sees it. The type list in the absence form is then your company's own absence types from PowerOffice, such as paid leave or a child's illness, and the one you pick is exactly the one PowerOffice and payroll get. Absence that comes in from PowerOffice keeps its type too. A request that is pending or declined is never sent. You can also register absence from the timesheet with Registrera frånvaro.